NOTE: You will receive a confirmation message here after submitting this form. Your NATE UNITE 2018 Sponsor & Exhibitor Application/Contract is not complete until you receive this message.


All exhibitors with earned seniority points are encouraged to return the Exhibit Space & Sponsorship Application/ Contract and full payment before June 1, 2017. All sponsors are encouraged to return the Exhibit Space & Sponsorship Application/Contract by June 1, 2017 to retain all sponsor benefits, including priority booth selection. After June 1, 2017 remaining booth space will be available on a first-come, first-serve basis.

Exhibitors who do not renew their membership dues by September 30, 2017 will be back charged the nonmember rates for their booth space.

NOTICE: All exhibitors and attendees agree that as a condition to attending this event, they will not engage either directly or indirectly in the activity of soliciting away any existing employees of any member companies during this function. Anyone engaging in soliciting away existing employees during this event will be immediately removed from the event and not allowed to return. Additional consequences of such activities include prohibition from attending future NATE events and the possible revocation of NATE membership where applicable.

Upon receipt of contract, 50% payment is required. Full payment is due February 1, 2018.

Please reserve exhibit space at NATE UNITE 2018 to be held February 19-22, 2018 at the Gaylord Opryland Resort in Nashville, Tennessee. We request the space(s) listed. If our space choice has already been allocated, we request NATE to assign what it considers the best space available. We understand this exhibit space application becomes a binding contract when accepted by NATE. By signing, we agree to abide by the contract, rules and regulations published in the NATE UNITE 2018 Sponsor & Exhibitor Planning Guide.

Required fields are bolded.


2018 Contract

Exhibitor Packages (U.S. Funds)
EXHIBIT SPACE DESCRIPTION FULL CONFERENCE PASSES INCLUDED NATE MEMBER BOOTH RATES NON-MEMBER BOOTH RATES
10% Discount
for Space Secured On or Before July 1, 2017
Space Secured After July 1, 2017 10% Discount
for Space Secured On or Before July 1, 2017
Space Secured After July 1, 2017
10' x 10' Booth 6 $3,240 $3,600 $6,480 $7,200
10' x 20' Booth 8 $6,300 $7,000 $12,600 $14,000
20' x 20' Island Booth 12 $12,150 $13,500 $24,300 $22,000
20' x 30' Booth 16 $17,820 $19,800 $35,640 $39,500
Exhibit Space Size Members Non Members
10' x 10' (Includes 6 full conference passes) $3,240 $6,480
10' x 20' (Includes 8 full conference passes) $6,300 $12,600
20' x 20' Island (Includes 12 full conference passes) $12,150 $24,300
20' x 30' Island (Includes 16 full conference passes) $17,820 $35,640
Sponsor Only - None of the Above $0 $0

 

Membership ID (if applicable)  

 

Sponsorship Packages
Infinity Sponsor (1) $50,000 (Includes 20' x 20' Exhibit Space)

 

Beacon Sponsor $25,000 (Includes 10' x 20' Exhibit Space)

 

Radiant Sponsor $15,000 (Includes 10' x 10' Exhibit Space)

 

Lifeline Sponsor $7,500

 

Structural Sponsor $5,000

 

Anchor Sponsor $3,000

 

Monday Welcome Reception $15,000

 

Tuesday Networking Reception $15,000

 

Wednesday Exhibit Hall Reception $15,000

 

Keynote Speaker Luncheon $12,000

 

Charging Station $7,500

 

Welcome Café
(located near registration)
$5,000

 

Monday Beverage Break $5,000

 

Tuesday Beverage Break $5,000

 

Wednesday Beverage Break $5,000

 

Hotel Key Card $2,500

 

Exhibit Hall Lounge $2,500

 

Registration Desk $2,500

 

Educational Session Administrative/Business Track $2,500

 

Educational Session Technical Track $2,500

 

None of the Above $0

 

Sponsors: Please email your company logo in an AI or EPS (vector) and JPEG format to shari@natehome.com.
Exhibitor/Sponsor Information
Company:

 

(Member company names will appear in listings and on badges EXACTLY as they are listed in the NATE Member Listing.)
Contact:

 

Title:

 

Address:

 

City:

 

State:

 

Zip Code:

 

Country:

 

Telephone:

 

Email:

 

Website:

 

Space Choices: 1.

 


2.

 


3.

 


4.

 

Exhibitors From Whom We Desire Booth Separation:

 

Key Personnel:
(To be published in Show Guide)
Name

 


Title   

 


Name

 


Title   

 

Brief description of exhibitor products and/or services
to be published in Show Guide – 30 words or less.
Show Management reserves the right to edit content.

 

Description is REQUIRED, and must be submitted with this contract.
Payment Information
Credit Card Number:

 

Name on Card:

 

Card Type: (Visa/AE/MC only)

 

Card Expiration:

 

 

Credit Card Security Number:

 

Name of Person
Completing Contract:

 

Application Contract - Rules & Regulations

1. General Information -
This show is sponsored and managed by the National Association of Tower Erectors (NATE). The words "Show Management" used herein shall mean the officers of NATE, the Conference Chairman, or Conference and Exposition Managers. All matters and questions not covered by these Rules and Regulations are subject to the decision of Show Management. These Rules and Regulations may be amended or supplemented at any time by Show Management, and all such amendments or additions shall, upon 10 business days' notice, be as equally binding on all parties affected as the original Rules and Regulations.

2. Qualifications
Eligibility is generally limited to persons or firms engaged in either 1) furnishing consulting, engineering, design and technical services utilized by the tower industries; or 2) the manufacture, sale or service of telecommunications service and support products. Applicants may be required to submit the nature of their business and the scope and nature of items to be exhibited. Show Management reserves the right to accept or reject any applicant to exhibit for any reason.

3. Assignment of Space
Exhibitors submitting completed contract and full payment of space cost, and that are accepted by Show Management, will be assigned space based on seniority points and size.

4. Use of Space
The space contracted for is to be used solely by and for the benefit of the Exhibitor whose name appears on the contract, and it is agreed the Exhibitor will not sublet nor assign any portion of same without the prior written consent of Show Management. Each Exhibitor must have a minimum of 100 square feet of contracted exhibit space. Exhibitors may combine space provided each exhibitor completes a valid contract and reserves a minimum of 100 square feet (i.e., two exhibitors reserve 200 square feet each and share a 400 square foot island). Program listings will list only contracted exhibitors.

5. Cancellation -
A cancellation fee of 50% of the total space cost shall be assessed in the event of contract cancellation that is received by Show Management 60 days or more prior to first move-in day. No refunds are available for cancellations received less than 60 days prior to first move-in day. All cancellation notices must be received in writing on or before the applicable date. In the event of cancellation, Show Management reserves the right to reassign canceled exhibit space and sponsored items. Notwithstanding the foregoing, please note that payments made for sponsorship packages are non-refundable.

6. Default
Any Exhibitor failing to occupy by 1:00 p.m. on Tuesday, February 20, 2018, any space contracted for but not canceled, is obligated for the full cost of the space and is not entitled to any rebate. Show Management shall have the right to use said space to suit its own convenience, including selling the space to another Exhibitor without any rebate or allowance to the defaulting Exhibitor, and without incurring any obligation of any kind to said prospective Exhibitor.

7. Hold Harmless and Insurance
Exhibitor assumes the entire responsibility and liability for losses, damages and claims arising out of injury to Exhibitor's employees, agents or guests, or damage to Exhibitor's displays, equipment, and other property brought upon the premises of the exhibit hall. Exhibitors shall indemnify and hold harmless the exhibit hall, Show Management and/or NATE, their agents and employees from losses, damages and claims inside or outside the exhibit hall that may arise as a result of actions or omissions of the Exhibitor, its employees or agents. The exhibit hall, Show Management and/or NATE will not be liable to the Exhibitor, its employees, agents or guests for any damages, loss or injury from fire, electricity, water, storm, riot, smoke, theft, accident or any other cause. Insurance protection against fire, theft or damage to the Exhibitor's materials must be carried at the Exhibitor's expense.

Exhibitor shall provide Show Management with a copy of and will maintain the following insurance for the entire duration of the Exposition, including exposition set-up, exposition hours, and exposition dismantle, naming Show Management as additional insureds:

(a) General Liability Insurance with minimum limits of $2,000,000.00 combined single limit per occurrence, covering any loss or liability resulting from personal injury, death or property damage arising from or in connection with your exhibit; and

(b) Worker's Compensation Insurance as required by applicable law, and Employer's Liability Insurance with minimum limits of $1,000,000.00 per occurrence.

The Certificates of Insurance must be furnished to Show Management by no later than February 1, 2018.

NOTE: Exhibitor Appointed Contractors (EAC) are bound by this contract along with the exhibiting company and are required to provide the same Certificate of Insurance to Show Management.

8. Taxes and Fees
Exhibitor assumes responsibility for all state, federal and local taxes associated with sales activities.

9. Use of Copyrighted Material
Exhibitor assumes responsibility for obtaining any licenses that may be required in association with its use of copyrighted material or other intellectual property of third parties, and for the consequences of any infringement on any third party's intellectual property rights that may result from the failure to do so. Exhibitor shall indemnify and defend NATE and Show Management from any claim of infringement that may be brought as a result of an Exhibitor's failure to respect the intellectual property rights of third parties.

10. ADA Compliance
The Exhibitor understands that the Americans with Disabilities Act (ADA) requires that its display must be accessible to persons with disabilities, and the Exhibitor agrees that it is solely responsible for assuring that its display complies with the ADA.

The Exhibitor hereby warrants that it will provide auxiliary aids and services to individuals with disabilities suitable for effective communication between all parties in accordance with the requirements of the ADA, so that the Exhibitor's display will be accessible, as defined in the ADA, to persons with disabilities. The Exhibitor further warrants that where the provision of such auxiliary aids would fundamentally alter the nature of the goods and/or services provided by the Exhibitor, or would result in an undue burden to the Exhibitor, the Exhibitor will notify NATE of that fact at least two weeks in advance of the Exposition and of the alternative measures it intends to take to assure compliance with the ADA during the period of the Exposition.

The Exhibitor agrees to indemnify and hold Show Management and NATE harmless for any claims arising out of or in connection with the Exhibitor's display's failure to comply with the ADA.

11. Installation and Dismantling
Exhibitors have move-in and move-out times as indicated in the NATE UNITE 2018 Exposition information. In the event of a failure to remove an exhibit in the allowed time, Show Management will have the right to remove and place the same in a warehouse, subject to the Exhibitor's disposition, with all charges to be the responsibility of Exhibitor with no liability to Show Management. All exhibits must remain intact until the Exposition is officially closed.

12. Gifts, Contests, Food and Beverage
Show Management reserves the right to prohibit, limit or discontinue the distribution of gifts, giveaways or similar promotions. Contests, raffles and drawings, if permitted under state or local laws, will be subject to the approval of Show Management. There will be no announcement of separate Exhibitor's contests, drawings or raffle winners during the Exposition that are not part of the official NATE UNITE 2018 prize drawings. All food and beverage items must be approved, or prepared and provided by the Exposition facility.

13. Exhibit Design and Inclusions
Standard 10' x 10', 10' x 20' and 10' x 30'in-line booths will be provided with back drape and side rails, which must be utilized. No exhibit construction or signage may exceed 8' in overall height on these booths. In-line booths may display actual product in excess of 8' provided the product is not used as signage. Exhibit construction and/or signage may not exceed 12' on perimeter booths. On island booths, no exhibit construction, product or signage may exceed 16' in overall height. Any sign or display exceeding 4' in height must be set back at least 5' from the aisle. All exhibits must remain within the confines of their own spaces and no Exhibitor will be permitted to erect signs or display products in such a manner as to obstruct the view, occasion injury or disadvantageously affect the display of other Exhibitors. One standard 7" x 44" identification sign will be provided for each Exhibitor. All exhibit booths are required to have carpet.

14. Use of Aisles and Common Areas
The aisles, passageways and overhead spaces remain strictly under control of Show Management and no signs, decorations, banners, advertising matter or special exhibits will be permitted in them except by special written permission of Show Management. Uniformed attendants, models and other employees must remain within the booths occupied by their employers. Any and all advertising distribution must be made from the Exhibitor's booth space. The Exhibitor will be responsible to abide by all city fire and safety codes, which may be in effect.

15. Restrictions
Show Management reserves the right to restrict exhibits that may have been falsely entered, may be deemed unsuitable or objectionable, or may include content that is not related to the types of services or products that are the subject of exhibitor eligibility qualifications in Section 2 of these Rules and Regulations. This reservation applies to noise, persons, apparel, conduct, objects or items, printed matter, or anything of a character that might be objectionable to the Exposition as a whole. Public address systems are specifically prohibited. Electric or electronic amplification of musical instruments is specifically prohibited. Children under the age of 18 are specifically prohibited from being on the trade show floor at any time.

16. Service Organizations
In the interest of making available the best-qualified craftsmen in numbers sufficient to handle all of the services necessary for the operation of the Exposition, Show Management has contracted, on an exclusive basis, official contractors to provide such services. Service companies other than the designated contractors will not be allowed to work on the exhibit areas unless specifically authorized by Show Management.

17. Rights in the Event Exposition Is Not Held
Should Show Management elect to cancel the Exposition, Show Management's liability to the Exhibitor shall be the refund of any payments for booth space previously received. Show Management shall not be liable for any consequential damages, which may arise from such cancellation. Should the Exposition be canceled due to circumstances beyond the control of Show Management including, but not limited to, acts of God, acts of war or terrorism, governmental emergency, labor strike or destruction of exhibit facility, Show Management shall return each Exhibitor's space payment less a pro rata share of costs and expenses incurred.

18. Changes in Floor Plan
Show Management reserves the right to make appropriate changes to the floor plan and booth locations at any time as it deems necessary for the overall success of the Exposition.

19. Outside Exhibits/Hospitality Suites
By executing this contract, Exhibitors agree that their entire exhibit and display will be confined to the exhibit hall and the booth space assigned. This prohibits Exhibitors from displaying products/services and/or other advertising materials in areas outside their booth space such as, but not limited to, parking lots and hotel lobbies. This prohibition includes sales closing areas and unauthorized facility tours. The use of NATE and/or Show Management established billboards for advertising is acceptable. (Exception: Upon Show Management approval of written request, telecommunication satellite earth terminals positioned outside exhibit facility for clear transmission path may be permitted.) Exhibitors, by executing this contract, also expressly agree not to operate hospitality suites during hours in which the Exposition is open or when any official NATE sponsored events are in progress unless otherwise approved by written consent of Show Management.

20. Violations of Rules and Regulations
Violations of these rules and regulations will afford Show Management the right to execute one or more of the following remedies: 1) The Exhibitor may be prohibited from exhibiting at the current year's Exposition and will forfeit all booth payments; 2) The Exhibitor's "points" for the following year's space assignment may be taken away; 3) The Exhibitor may be prohibited from exhibiting at the following year's Exposition. The imposition of one or more of these remedies by Show Management shall not in any way limit available remedies provided in or by virtue of other provisions of this contract or by law.

21. Governing Law and Jurisdiction
This Agreement shall be interpreted and construed, and the legal relations created herein shall be determined, in accordance with the laws of the State of South Dakota without reference to any conflicts of law principles that would require application of the laws of another state. The federal and state courts within Codington County, South Dakota shall have exclusive jurisdiction to adjudicate any dispute arising out of this Agreement. Each party hereto expressly consents to the personal jurisdiction of, and venue in, such courts.

22. Entire Agreement
These Rules and Regulations are incorporated into the contract between NATE and Exhibitor in relation to the Exposition. The contract and the documents incorporated into the contract or executed in connection therewith contain the entire agreement between the parties and supersede all prior and contemporaneous oral agreements. No promise or agreement that is not expressed in the contract materials has been made by one party to the other and neither party is relying upon any other statement or representation of the other party, its employees or agents. Any addendum or modification hereto or thereto must be in writing and signed by both parties and attached hereto.

Application/Contract - Assignment and Seniority Policy

Exhibit Space & Sponsorship Application/Contract

Exhibitors desiring to be included in the initial exhibit space assignments must submit their completed Exhibit Space & Sponsorship Application/Contract and full payment for the space requested to NATE no later than June 1, 2018. Failure to comply with payment requirements will result in forfeiture of seniority position and delay the application processing and space assignment.

All payments must be in United States dollars and may be made by Company Check, Money Order, VISA, MasterCard or American Express.

Exhibit Space Assignment

The sequence for exhibit space assignments shall be determined by seniority, based on the number of seniority points exhibitors have earned. Exhibitors with the highest number of points are assigned first, followed by those with the next highest points, and so on. Sponsorships received by June 1, 2017 that include exhibit space have priority booth selection.

NATE UNITE 2018 exhibit space assignments will begin June 2, 2017. Only those companies whose completed Exhibit Space & Sponsorship Application/Contract and full payment was received by the June 1, 2017 deadline will be assigned at this time. Late applicants will be assigned from remaining space after the initial assignments have been completed, provided the payment requirement has been met and exhibit space still remains.

For all exhibit space assignments, NATE will assign space using the exhibitor's exhibit space application as a guideline.

To avoid ambiguity or discontent, NATE has adopted a firm and disciplined seniority policy without exceptions or variations to best serve the interest of all exhibitors.

Seniority Policy

1. Glossary of Terms

  1. Seniority Points – Points earned by exhibitors for participation in NATE Expositions, NATE membership, sponsorship of annual NATE events, and staying in the annual NATE event headquarters hotel, and used for the determination of the exhibit space assignment sequence. Seniority points cannot be sold, bartered or transferred except as permitted herein.
  2. Exhibitor – Any company that pays the full exhibit space price, exhibits in a NATE Exposition, and whose name appears on the Exhibit Space & Sponsorship Application/Contract as the contracted exhibitor.
  3. Acquisition – The purchase, merger, stock exchange or purchase out of bankruptcy of one company or a part of one company by another company.
  4. New Exhibitor – A member or non-member company that has never exhibited in the NATE Exposition and has no previous seniority points.

2. Earning Seniority Points

  1. Exhibitors receive 10 seniority points for each paid 10' x 10' (100 sq. ft.) exhibit space unit occupied during each year they participate in the Exposition, with no maximum of points earned.
  2. Current membership in NATE entitles a company to 1 additional seniority point during each year they participate in the Exposition.
  3. Exhibitors receive seniority points for sponsorship as follows:
    Infinity = 50 points;
    Beacon = 25 points;
    Radiant = 15 points;
    Lifeline = 7 point.
  4. Exhibitors staying in the NATE event headquarters hotel receive 1 seniority point.
  5. No points are earned if an exhibitor pays all or part of the exhibit space rental price, but does not exhibit.
  6. If a company does not exhibit during any particular year, points earned from previous years of participation are carried forward. No points are earned for non-exhibit years.
  7. Companies, not individuals, earn points.

3. Losing Seniority Points

  1. Companies that dissolve forfeit all earned seniority points.
  2. Gross violations of exposition rules as determined by NATE/Show Management may subject a company to partial or total loss of seniority points.
  3. Forfeited seniority points cannot be restored.

4. Transferring Seniority Points

  1. Exhibitor sold to a non-exhibiting company: The points of the acquired exhibitor transfer to the acquiring company.
  2. Exhibitor sold to another exhibitor, the two companies combining into one: The surviving company retains the higher of the two seniority point amounts, but not a combination of the two. NATE reserves the right to request documentation of the sale.
  3. Exhibitor sold to another exhibitor, the two companies continuing to exhibit independently of each other: Each retains its separate seniority. If at any future time the two companies are combined into one, the surviving combination of the two.
  4. Sale of a product, product line, company name or division does not constitute a sale if the selling company continues to operate within the tower construction, service and maintenance industry. In this case, no points are transferred. If the sale of the product, product line or name causes the selling company to discontinue operations within the tower construction, service and maintenance industry, the surviving company retains the higher of the two seniority point amounts as stated in 4b.
  5. Dissolution of partnerships: The party that retains the company name under which the company exhibited retains the seniority points. No transfer of seniority points is possible even if by mutual agreement of the partners.
  6. Corporate name change: Seniority points can be transferred if a corporate resolution is presented, indicating that the name of the exhibitor has changed.
  7. Change of ownership through a stock purchase or exchange does not affect seniority points.
  8. An exhibitor cannot increase seniority points by any purchase, acquisition or merger, except as provided for herein.

5. Other Circumstances

  1. A company may have separate exhibits for different product divisions or company alliances that are clearly operated independently. An exhibitor splitting its participation into two or more divisions has the option of splitting the points evenly between the divisions, or retaining all points with the parent organization. The new division will receive its own points as they are accumulated.

    The option to split points must be exercised prior to the first exhibit space assignment in which the divisions participate, and the allocation may not be changed thereafter.
  2. A member company with two or more exhibiting divisions will receive a membership point for each exhibiting division holding separate membership.


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